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Understanding Business Cage Numbers and Their Purpose

A Business Cage Number, also known as a CAGE Code, is a unique identifier assigned to businesses that work with the federal government. CAGE stands for Commercial and Government Entity. The Defense Logistics Information Service (DLIS), which is part of the Department of Defense, maintains this system. Every company that wants to sell products or services to any federal agency needs one of these numbers in their records.

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The CAGE Code system started in the 1960s as a way to track which companies were doing business with the government. At that time, the military needed a better way to keep records of its suppliers. Today, the system has grown to include all federal agencies, not just the Department of Defense. This means if your business wants to bid on contracts with agencies like the General Services Administration, the Department of Veterans Affairs, or the National Institutes of Health, you will likely need a CAGE Code.

The code itself consists of five characters—usually a combination of letters and numbers. For example, a CAGE Code might look like "1A2B3" or "ABC45". This simple format allows computers to quickly identify businesses in federal databases. When a federal contracting officer looks up your business, they can find your CAGE Code and pull up your company information, past contracts, and performance history all in one place.

Understanding what a CAGE Code is and why it matters is the first step for any business owner considering government contracts. Many small business owners discover they need this number only after they have already been awarded a contract, which can delay payment and cause unnecessary complications. Having this information upfront prevents those delays.

Practical Takeaway: If your business is planning to work with federal agencies or has already been approached about a government contract, learning about CAGE Codes now will save you time and confusion later. The code is not optional for federal contracting—it is a requirement.

Where to Find and Access CAGE Code Information

The primary source for all CAGE Code information is the System for Award Management (SAM), which is the official federal system for business data. SAM is located at www.sam.gov and is maintained by the General Services Administration. This website is free to use, and anyone can search for existing CAGE Codes without creating an account. If you search for your company name on SAM, you may find that your business already has a CAGE Code assigned, even if you did not know about it.

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The SAM database contains information about millions of businesses. When you search SAM, you can enter your company name, your DUNS Number (a nine-digit identifier issued by Dun & Bradstreet), or your CAGE Code if you already have one. The search results will show you whether your business is registered in the federal system and what your CAGE Code is. This search takes only a few minutes and requires no paperwork or fees.

In addition to SAM, the Defense Logistics Information Service website contains CAGE Code lookup tools. You can visit www.esd.whs.mil and use their CAGE Code search feature. This tool is specifically designed for finding information about CAGE Codes and is another free resource. Some business owners prefer this tool because it focuses only on CAGE Code information, whereas SAM contains many other types of federal business data.

Another useful resource is the Federal Procurement Data System (FPDS). This database shows historical government contracts and which businesses received them. By searching FPDS, you can see what CAGE Codes other similar businesses use, which can help you understand how the system works. FPDS is located at www.fpds.gov and is also free.

Many free informational guides about CAGE Codes are available through the Small Business Administration (SBA). The SBA offers educational materials about government contracting, including information about CAGE Codes, DUNS Numbers, and other registration requirements. You can visit your local SBA office or access their resources online at www.sba.gov. These guides explain not just what CAGE Codes are, but how they fit into the larger picture of federal business registration.

Practical Takeaway: Start your CAGE Code research by visiting SAM.gov and searching for your company name. This simple step will tell you whether you already have a code and save you from pursuing something you may already have completed.

How to Obtain a New CAGE Code for Your Business

If your business does not already have a CAGE Code, you will need to obtain one before you can bid on or accept federal contracts. The process begins with registration on the System for Award Management (SAM). Unlike some government processes, registering for a CAGE Code does not cost anything. The entire process is free and can be completed online from your computer.

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To start the registration process on SAM, you will need several pieces of information about your business. Gather your business name, address, phone number, and email address. You will also need your DUNS Number, which is a nine-digit identifier that Dun & Bradstreet assigns to businesses. If you do not have a DUNS Number yet, you can obtain one for free by calling 1-866-705-5711 or visiting www.dnb.com. Getting a DUNS Number typically takes one to two business days.

Once you have your DUNS Number and other business information ready, log in to SAM.gov or create a new account if you do not have one. The registration form will ask you to enter your business details. Be sure to provide accurate information, as federal agencies rely on this data for contract decisions and payments. Any errors or inconsistencies can cause delays in your registration or payment processing.

During the registration process, SAM will assign your CAGE Code automatically. You do not need to request it separately or fill out a special form. The code is generated as part of your registration and becomes active once your SAM registration is complete and verified. This verification process can take a few days to a few weeks, depending on how quickly you respond to any requests for additional information.

It is important to keep your SAM registration current. The system requires businesses to update their information every year. If you do not renew your registration, your CAGE Code may become inactive, and you will not be able to bid on new contracts or receive payments for existing ones. The renewal process is simple and involves logging back into SAM and confirming or updating your business information.

Practical Takeaway: Plan to spend about 30 to 60 minutes setting up your SAM account and registration. Have your business information and DUNS Number ready before you begin, and mark your calendar to renew your registration each year on the anniversary of your original registration date.

What Information is Included in a CAGE Code Guide

A free informational guide about CAGE Codes typically covers several key topics to help business owners understand the system. These guides explain what a CAGE Code is, why the federal government uses it, and how it differs from other business identification numbers like a DUNS Number or Employer Identification Number (EIN). Understanding these differences helps business owners know which registrations they need for different purposes.

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Most guides include step-by-step information about how to search for an existing CAGE Code using SAM and other databases. They explain how to read the search results and what each piece of information means. For example, a guide will explain that when you search SAM, you may see your company listed multiple times if different divisions or locations have separate registrations. This information helps prevent confusion and mistakes during your research.

Educational guides also describe what happens after you obtain a CAGE Code. They explain how federal agencies use the code when issuing contracts, how it appears on government purchase orders, and how it connects to payment systems. This context helps business owners see the code not as an isolated requirement, but as one piece of a larger federal contracting process.

Many guides include information about related registrations that often go hand-in-hand with CAGE Codes. For example, business owners learning about CAGE Codes typically also need to know about SAM registration, DUNS Numbers, and sometimes System for Award Management Exclusions (SAM Exclusions). A comprehensive guide will explain how all these systems connect and what order to complete them in.

These guides frequently contain information about common mistakes that business owners make during the registration process. They explain how to avoid errors like providing inconsistent business names on different forms, failing to renew registrations on time, or not understanding that different business locations may need separate CAGE Codes. Learning about these pitfalls in advance helps you avoid them in your own situation.

Educational materials