What you need to do to add an editor

To add an editor to your Facebook Page, go to your Page's Settings, select Roles, and add the person's email address or phone number with the Editor role selected. The person you're adding must have a Facebook account, and they'll receive a notification that they've been invited to manage the Page.

The process takes about two minutes. You'll need to be the Page owner or already have admin access to make this change. Once you send the invitation, the new editor can start managing posts, responding to messages, and viewing insights — but they won't be able to change the Page's name, delete it, or manage other people's roles.

Key Takeaways

  • Only the Page owner or someone with admin access can add new editors to a Facebook Page.
  • The person you're adding must have an active Facebook account before you can invite them.
  • Editors can post, respond to messages, and view Page insights, but cannot delete the Page or change who has access.
  • The invitation goes to the person's email or phone number, and they'll see a notification in their Facebook account.
  • You can remove an editor at any time from the same Roles section in Settings.

Step-by-step: Adding an editor from your computer

Open your Facebook Page and look for the Settings option in the left menu. Click Settings, then select Roles from the left sidebar. You'll see a section labeled "Assign a New Role to Someone".

Type the person's name, email address, or phone number into the text field. A dropdown will show matching Facebook accounts — select the correct person. Below their name, you'll see a dropdown menu that currently says "Select a Role". Click it and choose Editor. Then click Add.

Facebook will send the person an invitation. They'll see a notification in their account and can accept or decline. Once they accept, they have editor access immediately.

Step-by-step: Adding an editor from your phone

Open the Facebook app and go to your Page. Tap the menu icon (three horizontal lines) at the bottom right, then tap Settings. Scroll down and tap Roles.

Tap "Assign a New Role to Someone" and enter the person's name, email, or phone number. Select the correct person from the results. Tap the role dropdown and choose Editor, then tap Add. The invitation will be sent to their account.

The difference between editor, moderator, and admin roles

Facebook offers several role levels, and each one controls what a person can do on your Page. An Editor can create and delete posts, respond to comments and messages, view insights, and manage other editors and moderators — but cannot change the Page name, delete the Page, or add or remove admins. This is the most common role for team members who help run the Page day-to-day.

A Moderator can respond to comments and messages and delete comments, but cannot create posts or view insights. Use this role if you want someone to handle customer service or community management without letting them post on behalf of the Page.

An Admin has full control: they can change the Page name, delete it, manage all roles, and do everything an editor can do. Only give admin access to people you trust completely, and keep the number of admins small. The Page owner is always an admin and cannot be removed.

What happens when someone declines the invitation

If the person you invited declines the role, they'll simply not appear in your Roles list. You can send another invitation at any time — there's no limit to how many times you can invite the same person. They might decline because they don't recognize the Page, don't want the responsibility, or made a mistake.

If you're not sure whether they received the invitation, you can remove them from the pending list and send it again. Go to Roles, find their name in the list, and click Remove. Then add them again with a fresh invitation.

Removing an editor or changing their role

To remove someone's access or change what they can do, go to Settings, then Roles. Find the person's name in the list and click the dropdown next to their current role. You can select a different role (like Moderator) or click Remove to take away their access entirely.

When you remove someone, they lose access immediately. They won't receive a notification that you've removed them, but they'll notice they can no longer see or edit the Page. If you change their role instead of removing them, they'll see the change reflected in their account.

Frequently Asked Questions

Can I add someone who doesn't have a Facebook account?

No. The person must have an active Facebook account before you can add them as an editor. If they don't have one, they'll need to create an account first. You can send them the Facebook sign-up link and ask them to set up an account, then add them once they're done.

What if I add someone by mistake?

Go to Settings, then Roles, find their name, and click Remove. Their access will be taken away immediately. You can add them again later if needed, or add a different person instead.

Can an editor add other editors to the Page?

Yes. Editors have permission to add and remove other editors and moderators. They cannot add or remove admins. If you want to limit who can manage roles, give that person a Moderator role instead.

Will the editor see my personal Facebook profile?

No. Adding someone as an editor to your Page does not give them access to your personal profile or any of your private information. They can only see and manage the Page itself.

Can I set a time limit on someone's editor access?

Facebook doesn't have a built-in expiration date for roles. If you need someone to have temporary access, you'll need to manually remove them when their time is up. Set a reminder on your calendar if you want to remember when to do this.