Add a signature in three steps

A Gmail signature is a block of text that appears at the bottom of every email you send. It typically includes your name, job title, phone number, or other contact details. You can set one up in Gmail's settings in about two minutes, and it will automatically attach to all outgoing messages unless you turn it off for a specific email.

To create a signature, open Gmail in a web browser, click the gear icon in the top right corner, and select See all settings. Scroll down to the Signature section, click Create new, give your signature a name, and type the text you want to appear in your emails. Click Save Changes at the bottom of the page, and you're done.

Key Takeaways

  • Gmail signatures are created in Settings under the Signature section and appear automatically on every email you send.
  • You can create multiple signatures and choose which one to use for each email, or set a default signature that applies to all messages.
  • Signatures work in Gmail's web version but not in the Gmail mobile app, so emails sent from your phone won't include one.
  • You can format your signature with bold, italics, links, and images to match your personal or professional style.

Where to find the signature settings

Open Gmail in a web browser and look for the gear icon in the top right corner of the screen, next to your profile picture. Click it and select See all settings from the dropdown menu. This opens the full Settings page.

Scroll down until you see the SignatureLabels section and above the Forwarding and POP/IMAP section. If you don't see it immediately, keep scrolling — the page is long.

Creating your first signature

In the Signature section, you'll see a button that says Create new. Click it. A text box will appear asking you to name your signature — this is just for your own reference, so you can call it "Work," "Personal," "Professional," or anything else that makes sense to you.

Below the name field is a larger text box where you type the actual signature text. This is what will appear at the bottom of your emails. Type your name, title, phone number, website, or any other information you want to include. You can press Enter to create line breaks and organize the information however you like.

Once you've typed your signature, scroll to the bottom of the Settings page and click Save Changes. Gmail will confirm that your settings have been saved, and your signature is now active.

Formatting your signature with style

Gmail's signature editor includes basic formatting tools. Above the text box where you type your signature, you'll see buttons for bold, italics, underline, and text color. Highlight the text you want to format and click the button that matches what you want to do.

You can also add a link by selecting text, clicking the link icon, and entering a URL. To add an image, click the image icon and upload a file from your computer or paste a URL. Keep images small — large signatures can make emails slow to load and look unprofessional.

Using multiple signatures

If you have more than one email account in Gmail, or if you want different signatures for different purposes, you can create multiple signatures. In the Signature section, click Create new again and repeat the process with a different name and text.

Once you have more than one signature, you'll see a dropdown menu next to Default signature. Choose which signature you want to use automatically on all emails. When you compose a new message, you can click the dropdown in the signature area and switch to a different signature for that email only.

Signatures on mobile and in other Gmail versions

Signatures created in Gmail's web version do not appear in the Gmail mobile app on iPhone or Android. If you send an email from your phone, it won't include your signature unless you manually type it into the message.

If you use Gmail through a third-party email client like Outlook or Apple Mail, you may need to set up a separate signature in that application. Gmail's web signature settings only apply to emails sent through Gmail.com or Gmail's web interface.

Removing or editing a signature

To edit a signature you've already created, go back to Settings, find the Signature section, and click in the text box for the signature you want to change. Make your edits and click Save Changes.

To remove a signature entirely, click the trash icon next to the signature name in the Signature section. If that signature was set as your default, Gmail will ask you to choose a new default or confirm that you want no signature at all. Click Save Changes to confirm the deletion.

Frequently Asked Questions

Can I turn off my signature for a single email?

Yes. When you're composing an email, look at the bottom of the message. You'll see your signature already inserted. Click the trash icon next to it to remove it from that email only. Your default signature will still appear on all other emails you send.

Why isn't my signature showing up on emails I send?

Check that you're using Gmail's web version, not the mobile app. If you're on the web, go back to Settings and confirm that a signature is selected as your default. Also make sure you clicked Save Changes after creating it. If you're replying to an email, some older versions of Gmail don't add signatures to replies by default — check your Settings to enable that option.

Can I add my company logo to my signature?

Yes. Click the image icon in the signature editor, upload a logo file from your computer, or paste the URL of an image hosted online. Keep the image small — most logos should be no wider than 200 pixels. Large images can make your emails slow to load.

What happens to my signature if I delete my Gmail account?

Your signature is stored in your Gmail account settings. If you delete your account, the signature is deleted with it. If you want to keep a copy, take a screenshot or copy the text before you close your account.