Add a signature to every email you send from Gmail
A Gmail signature is a block of text that appears at the bottom of every email you send. It typically contains your name, job title, phone number, or any other information you want recipients to see automatically. You set it up once in Gmail settings, and it attaches to outgoing messages without you having to type it each time.
The process takes about two minutes and works the same way whether you use Gmail in a web browser or the Gmail app on your phone. You can create multiple signatures for different email accounts or different purposes, and choose which one to use for each message.
Key Takeaways
- Open Gmail settings by clicking the gear icon in the top right, then select "See all settings" to find the Signature section.
- You can add text, links, images, and formatting to your signature, or keep it simple with just your name and contact details.
- If you have multiple Gmail accounts, you can set a different signature for each one.
- The signature appears automatically on new emails and replies unless you turn it off for a specific message.
How to create a signature in Gmail on desktop
Start by opening Gmail in your web browser and clicking the gear icon in the top right corner of the page. A dropdown menu will appear. Select "See all settings" at the bottom of that menu.
In the Settings page, click the "Forwarding and POP/IMAP" tab, then scroll down until you see the "Signature" section. (If you don't see it, you may need to scroll further or check that you're in the right tab.) Click "Create new" to start a new signature.
Type a name for your signature in the box that appears — something like "Work" or "Professional" helps if you plan to create more than one. Then click in the text box below and type or paste the content you want to appear at the bottom of your emails. When you're done, scroll down and click "Save Changes" at the very bottom of the page.
Format and customize your signature
Gmail's signature editor includes basic formatting tools. You can make text bold or italic, change the font size, add bullet points, or create a numbered list. Highlight the text you want to format and use the buttons in the toolbar above the text box.
You can also add a link by selecting text, clicking the link icon in the toolbar, and entering the web address. To add an image — like a company logo — click the image icon and upload a file from your computer or paste a link to an image hosted online.
Keep in mind that very large images or complex formatting may not display the same way on all devices or email clients. A simple text signature with your name, title, and contact information works reliably everywhere.
Set a default signature and manage multiple signatures
If you create more than one signature, Gmail lets you choose which one appears by default. In the Signature section of Settings, use the dropdown menu next to "Default signature" to pick the one you want to use most often.
When you compose a new email, you'll see a dropdown menu at the bottom of the message that lets you switch to a different signature before sending. This is useful if you have a work signature and a personal signature, or if you want different signatures for different types of messages.
To edit or delete a signature you've already created, go back to the Signature section in Settings, find the signature in the list, and click the pencil icon to edit or the trash icon to remove it.
Create a signature on Gmail mobile app
On the Gmail app for iPhone or Android, tap the menu icon (three horizontal lines) in the top left, scroll down, and tap "Settings." Find your email account in the list and tap it.
Scroll down to "Signature" and tap it. Type the signature text you want to use. On Android, you'll see a "Save" button at the top right. On iPhone, tap "Done" when you're finished. The signature will now appear on all emails you send from that account on your phone.
Mobile signatures work the same way as desktop signatures — they appear automatically unless you delete them before sending a specific message.
Turn off your signature for individual emails
Sometimes you may not want your signature on a particular email. When you're composing a message, look at the bottom of the email draft. You should see your signature already inserted. Highlight the entire signature block and delete it before sending.
The signature will still be set as your default and will appear on your next email. Removing it from one message doesn't change your settings.
Frequently Asked Questions
Can I have different signatures for different Gmail accounts?
Yes. If you have multiple Gmail accounts, go to Settings and make sure you're viewing the account you want to edit (you can switch accounts at the top of the Settings page). Create a signature for that account, then repeat the process for each account. Each account will have its own signature.
Will my signature appear on emails I forward or reply to?
Yes, by default your signature appears on new emails, replies, and forwarded messages. If you don't want it on a specific reply, you can delete it before sending. To change this behavior, go to Settings, click "General," and look for the "Signature" option under "Default reply behavior" — though this setting varies by Gmail version.
Can I add a company logo or image to my signature?
Yes. In the signature editor, click the image icon in the toolbar, then upload an image from your computer or paste a link to an image hosted online. Keep the image small so it doesn't make your emails slow to load or hard to read on phones.
What happens if I delete my signature?
If you delete a signature from Settings, it will no longer appear on new emails. Any emails you already sent will still have the signature they had when you sent them — deleting the signature only affects future messages.
Can I use HTML code in my signature?
Gmail's signature editor doesn't have a dedicated HTML mode, but you can paste HTML code directly into the text box and it will usually render correctly. However, stick to basic HTML tags like bold, italic, and links — complex code may not work as expected.