The fastest way to create a Teams meeting link
Open Microsoft Teams and select Calendar in the left sidebar. Click New meeting in the top right corner. Fill in the meeting title, choose your start and end times, and add attendees if you want. Click Save. Teams generates a meeting link automatically — you'll see it in the meeting details, ready to copy and share.
If you need a link right now without scheduling a specific time, you can create one instantly. Go to Calendar, click New meeting, enter a title, then immediately click Save without setting a time. The link appears in your meeting details. You can share this link anytime, and people can join whenever you're ready to start.
The link stays the same every time you use it for that meeting, so you don't have to create a new one each time the meeting happens. This is different from a one-time link — the same URL works for recurring meetings or if you reschedule.
Key Takeaways
- Create a meeting link by opening Calendar, clicking New meeting, adding a title and time, then clicking Save.
- Teams generates the meeting link automatically — you copy it from the meeting details to share with others.
- You can create a link without scheduling a specific time by saving a meeting with just a title.
- The same link works for every instance of a recurring meeting, so attendees use one URL each time.
- Share the link via email, chat, or any messaging platform — people can join from a web browser or the Teams app.
Where to find and copy your meeting link
After you save a meeting, the link appears in the meeting details. Open the meeting from your calendar, and you'll see a button labeled Copy link or a URL field. Click the copy button, and the link goes to your clipboard. You can then paste it into an email, a Teams chat, Slack, or anywhere else you want to share it.
If you're looking at the meeting in your calendar view, click on the meeting name to open its details. The link is displayed prominently near the top. Some versions of Teams show the link as a blue hyperlink you can click directly; others show it as text you can select and copy.
You can also find the link by going to the meeting and looking for Show details or Meeting info. This opens a panel with the full meeting link, attendee list, and other details like the dial-in number if people want to join by phone.
Sharing your meeting link with attendees
Once you have the link copied, you can send it through email, Teams chat, or any other messaging platform. People don't need a Teams account to join — they can click the link in a web browser and join as a guest. If they have Teams installed, clicking the link opens the app automatically.
When you send the link, include the meeting time and time zone so people know when to join. If the meeting is recurring, mention that in your message so attendees know whether they're joining a one-time meeting or a series.
You can also add the meeting to a Teams channel so everyone in that channel sees it. Go to the channel, click Schedule a meeting, and fill in the details. The meeting link then appears in the channel for all members to see and join.
Creating a meeting link without scheduling a specific time
Sometimes you want a link you can use whenever you're ready to meet, without committing to a specific date and time. Create this by opening Calendar, clicking New meeting, typing a title like "Weekly Check-in" or "Office Hours," and clicking Save without filling in a start time.
Teams creates the meeting and generates a link. You can share this link with people, and they can join whenever you start the meeting. This is useful for recurring meetings where the time might shift, or for standing meetings where people know to show up at the same time each week without needing a calendar reminder.
The downside is that attendees won't see the meeting on their calendar automatically. Send them the link separately and let them know when you typically meet, or add a note in the meeting description with the regular meeting time.
Setting up a recurring meeting link
If you meet regularly with the same group, create a recurring meeting so the link stays the same each time. When you create a new meeting, look for Repeat or Recurrence options. Click it and choose how often the meeting repeats — daily, weekly, monthly, or on a custom schedule.
Set an end date if the meeting won't go on forever, or leave it open-ended. Teams creates separate calendar entries for each instance of the meeting, but they all use the same meeting link. This means you can send one link to your team, and they use it for every meeting in the series.
If you need to cancel one instance of a recurring meeting, you can do that without affecting the link or future meetings. Just delete that specific date from the series, and the link remains active for all other instances.
Joining a Teams meeting from a link
When someone sends you a Teams meeting link, click it to join. If you have Teams installed, the app opens automatically and takes you to the meeting. If you don't have Teams, the link opens in your web browser, and you can join as a guest without downloading anything.
You'll be asked to enter your name before joining. If the meeting hasn't started yet, you'll wait in a lobby until the organizer lets you in. Some meetings are set to let people join automatically; others require the organizer to admit each person individually.
You can join from a computer, phone, or tablet. The link works the same way on all devices. If you're joining by phone instead of video, look for a dial-in number in the meeting details — this is different from the link and lets you call in using a regular phone.
Troubleshooting common issues with Teams meeting links
If your meeting link isn't working, first check that you saved the meeting correctly. Open your calendar, find the meeting, and verify the link is there. If it's missing, delete the meeting and create a new one.
If someone can't join using your link, ask them to try a different browser or clear their browser cache. If they're using the Teams app, have them sign out and sign back in. Make sure the meeting hasn't ended — once the organizer leaves and no one else is in the meeting, the link stops working until the next scheduled instance.
If you're trying to share a link but Teams won't let you copy it, try right-clicking on the link and selecting Copy link address. If that doesn't work, manually select and copy the URL text. You can also take a screenshot of the meeting details and send that to people who need the information.
Frequently Asked Questions
Can I create a Teams meeting link without a Teams account?
No, you need a Teams account to create meetings and generate links. However, people who receive your link don't need an account — they can join as guests through a web browser. If your organization uses Teams, you have an account through your work or school email.
Does the meeting link change if I reschedule the meeting?
No, the link stays the same. You can reschedule a meeting, change the title, or adjust the attendee list without affecting the link. People can use the same URL to join the rescheduled meeting.
Can I use the same meeting link for different meetings?
No, each meeting has its own unique link. If you create a new meeting, it gets a new link. However, if you set up a recurring meeting, all instances of that series share one link.
What happens if I delete a meeting after sharing the link?
The link stops working. If you delete a meeting by mistake, recreate it with the same title and time, and you'll get a new link to share. For recurring meetings, deleting the entire series removes all links; deleting one instance only removes that date.
Can I change who can join using the meeting link?
Yes, you can control this in the meeting settings. Look for options like "Who can bypass the lobby" or "People in your organization can join directly." You can restrict the link so only people in your organization can join, or allow anyone with the link to enter. These settings are in the meeting details under Meeting options.