The basic way to invite someone to Studio

To invite someone to Studio, you open the project or workspace you want to share, find the Share or Invite button (usually in the top right corner), and enter their email address. Studio then sends them a link or notification, and they can accept the invitation to view or edit the space depending on the permission level you set.

The exact steps depend on which Studio product you're using — Adobe Creative Cloud's Studio, Google's collaborative workspace, or another platform — but the core process is the same: locate the sharing controls, choose who gets access, and decide what they can do once they're in.

Before you invite anyone, think about what you want them to see and change. That choice shapes which button you click and which permission level you pick.

Key Takeaways

  • Most Studio platforms have a Share or Invite button in the top right, where you enter email addresses and set permission levels.
  • Permission levels typically range from View Only (they can see but not edit) to Full Edit (they can change anything), with Commenter as a middle ground.
  • The person you invite receives an email with a link; they do not need to be an existing Studio user to accept.
  • You can revoke access at any time by returning to the Share settings and removing the person's name from the list.

Finding the Share button in your Studio workspace

The Share button is almost always in the top right corner of your screen, sometimes labeled "Share," "Invite," or "Collaborate." Click it to open a panel or dialog box where you can add people.

If you cannot find it in the top right, check the menu (three horizontal lines or three dots) in the corner. Some Studio versions hide sharing controls there. Once you open the Share panel, you will see a field where you can type or paste email addresses.

Choosing the right permission level

View Only lets someone see your work but not change it. Use this when you want feedback or want to show progress without risking accidental edits.

Commenter lets someone leave notes and suggestions on specific parts of the project without editing the actual files. This is useful for feedback rounds where you want input but want to control what changes.

Editor or Full Edit lets someone make changes to the project directly. Use this only for people you trust to work on the file itself — team members, collaborators, or clients who are actively contributing.

Some Studio platforms also offer Owner access, which gives someone the same control you have, including the ability to delete the project or change who else has access. Hand this out rarely and only to people you fully trust.

Entering email addresses and sending invites

Type or paste the email address of the person you want to invite into the text field. If you are inviting multiple people, most Studio platforms let you add them one at a time or paste a list separated by commas.

After you enter each address, select the permission level from the dropdown menu next to it. Then click Send, Invite, or Share (the button name varies). Studio sends an email to that person with a link to the project.

The person does not need to already have a Studio account. When they click the link in the email, they can either sign in with an existing account or create one. Either way, they land in the shared project with the permissions you set.

What happens after you send an invite

The person you invited receives an email with the subject line usually something like "You've been invited to collaborate on [Project Name]." They click the link in that email to open the project.

If they do not have a Studio account yet, they will be prompted to create one or sign in with Google, Microsoft, or another option. Once they are in, they see the project with the permissions you assigned — they can view, comment, edit, or own depending on what you chose.

You can see who has access by opening the Share panel again. Most Studio platforms show a list of invited people, their email addresses, and their permission levels. If someone does not accept within a few days, you can resend the invite or remove them from the list.

Changing or removing someone's access

Open the Share panel again and find the person's name in the list of invited collaborators. Next to their name, you will usually see a dropdown showing their current permission level. Click it to change them from View Only to Editor, or vice versa.

To remove someone entirely, look for a delete icon (usually an X or trash can) next to their name. Click it and confirm. They lose access immediately — they can no longer open the project, even if they have the old link.

If you change your mind about removing someone, you can always invite them again by following the steps above. There is no limit to how many times you can add or remove the same person.

Sharing a link instead of inviting by email

Some Studio platforms let you create a shareable link that anyone with the link can open, without needing to send individual invites. This is faster if you are sharing with a large group or people whose email addresses you do not have.

To create a link, open the Share panel and look for an option like "Get Link" or "Copy Link." Click it, and Studio generates a URL. You can then paste that link into a message, document, or anywhere else. Anyone who clicks it can open the project with whatever permission level you set for the link.

Be careful with link sharing: anyone with the link can access the project, even if you did not intend to invite them. If you want tighter control, stick to inviting by email address instead.

Frequently Asked Questions

Do people need a Studio account before I invite them?

No. When you send an invite to an email address, Studio sends them a link. They can click it and either sign in with an existing account or create a new one. The invitation works either way.

Can I invite someone and change their permission level later?

Yes. Open the Share panel, find their name in the list, and click the dropdown next to their permission level. You can change them from View Only to Editor, or any other level, at any time.

What if someone does not receive the invite email?

Check that you typed their email address correctly. If it looks right, ask them to check their spam or junk folder — invite emails sometimes land there. You can also open the Share panel and resend the invite by clicking the resend option next to their name.

Can I invite someone with a different email than the one they use for Studio?

Yes. Invite them using whichever email address you have. When they click the link, they can sign in with a different account if they want. Studio links the project to the person, not to a specific email.

How do I know if someone has accepted my invite?

Open the Share panel and look at the list of collaborators. Most Studio platforms show a status next to each person — "Pending" means they have not opened the link yet, and their name alone usually means they have accepted and are now a collaborator.